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Organizers ONLY Page

This page is for Coffee and Contacts organizers. It is is secure page that is password protected.   The page contains helpful information and downloadable files.

 

New --- ORGANIZER CONTACT INFORMATION

Please download and edit your information. Email me your changes only and I'll update the worksheet.

 FILE Description
 CandC_Chapters_and_Organizers.xls  2 workbooks: Contact info & Chapter Data  2008sept02
   

 

 

 

START-UP

  File Name   Description   Use
  http://www.coffeeandcontacts.info/doc/Coffee_and_Contacts_Agenda_10_am.doc

Standard meeting agenda starting at 10:00 AM - customize it for your chapter and start time.

  Distribute at meetings.
  http://www.coffeeandcontacts.info/doc/Coffee_and_Contacts_Chapter_URLS_and_Maps_june2008.doc  

Coffee and Contacts rules for your website.

REV June 9, 2008

Post on ABOUT US of your meetup site.
http://www.coffeeandcontacts.info/doc/Ledger_Template_in_Excel.xls Simple spreadsheet to track your chapter's income and expenses Organizers
http://www.coffeeandcontacts.info/doc/Signin_Attendance_and_Membership_Template.xls

Spreadsheet for tracking members, attendance and printing sign-in sheets.

REV June 9, 2008

Send membership with this format ONLY to be posted on the website.

http://www.coffeeandcontacts.info/doc/Coffee_and_Contacts_application_june2008.doc

NO LONGER USED - AS OF JULY 1, 2008 ALL APPLICATIONS ARE ONLINE ONLY.

Coffee and Contacts Application

REV June 9, 2008

Printed form with chapter locations
~$ffee_and_Contacts_SAMPLE_Approval_Form_USABLE.doc

Approval Form and Rules

Form on website is watermarked SAMPLE.

Backup if online app is not checked Yes_I_have_Read_the_Rules: Checked.
   

PROMOTION

  Filename   Description   Use
http://www.coffeeandcontacts.info/doc/Coffee_and_Contacts_Poster.pub   Publisher file that may be alerted for your chapter's information   8 1/2 x 11 poster put up at meeting or other locations
  http://www.coffeeandcontacts.info/doc/Table_Topper.doc   Fold over 8.5x11 with color Meetup Logo & www.coffeeancontacts.biz.   Word file that can be altered.   Use at meetings for newcomers to find you
  http://www.coffeeandcontacts.info/doc/CandC_Biz_card_June2008.pub   Publisher file biz card that can be altered to substitute organizers contact information.   Networking, meetings, members, distribute freely

Additional promotional flyers can be created on meetup.   Check the PROMOTE section to create a file with tear offs.

 

MEETUP CONTENT and SITE MANAGEMENT

  Filename   Description  Author
  http://www.coffeeandcontacts.info/doc/The_First_Four_Weeks.doc    Jean Hedges
http://www.coffeeandcontacts.info/doc/The_Elevator_SpeechII_1.doc Jean Hedges
http://www.coffeeandcontacts.info/doc/Growing_Your_Chapter.doc Jean Hedges
http://www.coffeeandcontacts.info/doc/Leading_Your_Meeting.doc  How to run a chapter meeting. Jean Hedges
http://www.coffeeandcontacts.info/doc/10_Keys_to_NetworkingIII_HANDOUT.doc Jean Hedges
http://www.coffeeandcontacts.info/doc/Meetup_Orientation_for_New_Members.doc

This presentation is appropriate for new members and organizers.  It’s a tour of the meetup site demonstrating how to do common tasks. It's best presented live with an Internet connection.

Jeanne Moyer
http://www.coffeeandcontacts.info/doc/Managing_Membership_on_Meetup.doc  How to make changes to your meetup, mark  as *members*, profiles and mail.  Jeanne Moyer

Knightdale Chapter Files for Angie Strickland

    Filename   Description   Date
   

Knightdale sign in sheets, membership tracking, attendance in Excel Office 2003.

Updated 6/3/08  
  http://www.coffeeandcontacts.info/doc/Knightale_Membership_Simon_Sobral_Victory_Trophies.pdf   Victory Trophy Profile and Approval Form for Angie   6/5/08

 

Organizer's Toolkit

Activities to use when your speaker cancels or you don’t have a presenter for the meeting.  These ideas are generously shared by your fellow Chapter Organizers.

 Activity  How to Use  Courtesy of
 One on One meeting Agenda

ALTERNATIVE TO A MEETING

Keep about 20 copies of this form with you each week so during that 10 minute speaker time I simply draw cards, pair people together and they follow this outline to do a one on one. It is great.

 

OUTLINE FOR 1 on 1 MEETING

Use these questions as a way to structure the conversation during a one on one. At the end of the networking you should know the answers to all the questions.  It also helps focus on the person you are meeting and shift the focus from yourself.

Angie Strickland, Knightdale Chapter
Give a member's 30 second commercial Another activity we do is draw cards and the card you draw, you in turn have to give that person's 30 second. This keep everyone on their toes to ensure we are all listening to one another. Then we go back around the room very quickly so each member can say just what type of referral they are looking for Angie Strickland, Knightdale Chapter
  .

 

PROMOTING YOUR CHAPTER

Ideas generated during the Organizer Meetings and suggestions. 

 PR placement  City  From
 http://websurveyor.net/wsb.dll/7483/DurhamCommunityCalendar.htm  Durham  Eileen Batson
http://outside.in/Durham_NC  Durham  Eileen Batson
 http://events.triangle.com/ Everywhere  Eileen Batson
http://www.zvents.com/  Everywhere  Eileen Batson
http://events.mync.com  Any  Eileen Batson
 Craigslist.com  from meetup Promote!  Any  

 

   
 

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